Athletic Director
Position Purpose
To manage and coordinate the school district athletic activities and sports programs to promote athletics and physical fitness as positive extra-curricular activities, and to ensure that all students have an equal opportunity to participate and share in the benefits of the district's athletic programs
Essential Functions
Work responsibilities may be reasonably accommodated to enable a qualified individual with a disability to perform essential functions.
- Administers the district's interscholastic athletic program in compliance with all required regulations (i.e., IHSAA, NCAA Clearing House, etc.). Ensures that all athletes receive appropriate instruction, support, and opportunities to participate. Administers community use of athletic facilities.
- Participates as an active member of the management team. Upholds board policies and follows administrative procedures. Promotes a professional image of the school corporation.
- Maintains open and effective communications. Promotes the district's mission, philosophy, and vision. Serves as an information resource. Keeps stakeholders informed about emerging issues.
- Helps mobilize the community to maintain a strong commitment of support for the athletic program.
- Analyzes data to improve school operations. Helps develop and implement the district's continuous improvement plan. Identifies and develops partnerships that enhance district services.
- Administers the board-approved budget for assigned areas of responsibility. Pre-approves all fund raising activities. Requisitions supplies and equipment. Ensures the equitable apportionment of program resources.
- Participates in strategic planning activities to ensure that adequate financial resources and facilities are provided to achieve short/long-range objectives.
- Oversees an ongoing maintenance program to protect and preserve program resources (e.g., buildings, grounds, equipment, etc.).
- Encourages program innovations. Pursues funding opportunities.
- Establishes effective marketing campaign for athletes.
- Maintains appropriate climate control as possible.
- Ensures all events have appropriate supervision (conference, state, feeder programs).
- Represents the district at athletic league meetings as directed.
- Monitors interscholastic athletic regulations. Recommends administrative procedures that facilitate compliance with directives. Participates in due process procedures as requested.
- Provides staff leadership and consensus development. Advances the change process. Implements strategies and time-frames to accomplish organizational objectives. Helps resolve problems.
- Participates in coaching staff selections and orientations processes.
- Verifies that all coaches are properly qualified. Review procedures and schedules with staff before the start of the season.
- Implements state mandated and locally developed personnel appraisal standards. Assists with the planning and delivery of effective staff development programs. Evaluates head coaches and monitors assistant coach evaluations.
- Secures home game officials (except those contracted by the league commissioner) and ancillary personnel (e.g., security, timers, score keepers, announcers, field staff, ticket sellers/takers, etc.).
- Processes payment vouchers for game officials and athletic workers.
- Develops and distributes a team schedules. Coordinates scheduling to ensure the efficient use of district facilities.
- Publicizes athletic activities through media outlets (website, Twitter, Facebook, etc...). Responds to requests for information.
- Prepares attractive, impressive game programs and brochures for the principal’s approval.
- Develops and carries out a board-approved ticket sales policy.
- Oversees pre-game ticket sales.
- Prepares game reports and attendance records. Ensures that receipt and expense records are suitable for audits. Prepares/makes deposits with treasurer.
- Oversees the revision and distribution of the athletic program handbook.
- Oversees the supervision and maintenance of the field-house and locker rooms.
- Obtains appropriate approval before modifications are made to athletic facilities.
- Encourages student involvement in program activities. Helps maintain eligibility physicals records. Verifies scholastic eligibility. Promotes academic success as an important priority for all students.
- Ensures that equipment is appropriate for participants’ physical development and skill level.
- Arranges student transportation for sanctioned activities.
- Obtains permission to be away when duties conflict with other assigned duties.
- Upholds the students conduct code. Maintains high expectations for behavior and performance. Models behavior that demonstrates respect for rules, officials, and opponents. Helps coaches address discipline issues. Prepares student conduct reports/discipline recommendations.
- Organizes and participates in athletic recognition programs. Verifies that participants have fulfilled all requirements for letters, awards, and/or certificates.
- Provides guidance, communicates expectations, and shows and active interest in student progress.
- Promotes a safe, efficient, and effective work/learning environment. Monitors safety concerns. Works with stakeholders to manage or eliminate risk factors.
- Supervises collection, verification and recording of program information as directed.
- Maintains accurate records and submits reports on time using board-approved procedures.
- Respects personal privacy. Maintains the confidentiality of privileged information.
- Reports suspected child abuse and/or neglect to civil authorities as required by law.
- Encourages parent organizations and supports school-sponsored activities. Works closely with the athletic boosters association to ensure staffing and stocking of the concession stands.
- Pursues growth opportunities that enhance professional performance and advance district goals.
- Strives to develop rapport and serves as a positive role model for others.
- Maintains a professional appearance. Wears work attire appropriate for the position.
- Performs other specific job-related duties as directed.
- Supervises the middle school director of athletic programs.
- Responsible for the purchasing of equitable equipment for grades 6-12.
Additional Duties
Performs other related tasks as assigned by the High School Principal or Superintendent.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Abilities Required
The following personal characteristics and skills are important for the successful performance of assigned duties.- Engenders staff enthusiasm and teamwork. Promotes a positive work/learning environment.
- Acknowledges personal responsibility for decisions and conduct.
- Skillfully manages individual, group, and organizational interactions.
- Averts problem situations and intervenes to resolve conflicts.
- Interprets information accurately and initiates effective responses.
- Effectively uses listening, observation, reading, verbal, nonverbal, and writing skills.
- Organizes tasks and manages time effectively.
- Maintains an acceptable attendance record and is punctual
Supervisory Responsibility
Supervises and evaluates assigned staff under the direction of the principal. Assumes responsibility for the results of duties delegated to staff.
Travel Requirements
Travel to school district buildings, professional meetings, and away events as required.
Physical and Mental Demands, Work Hazards
Exposure to the following situation may range from remote to frequent based on circumstances and factors that may not be predictable.- Duties may require bending, crouching, kneeling, reaching, and standing.
- Duties may require lifting, carrying, and moving work-related supplies/equipment.
- Duties may require operating and/or riding in a vehicle.
- Duties may require traveling to meetings and work assignments.
- Duties may require working under time constraints to meet deadlines.
- Potential for exposure to adverse weather conditions and temperature extremes.
- Potential for exposure to blood-borne pathogens and communicable diseases.
- Potential for interaction with aggressive, disruptive, and/or unruly individuals.
Knowledge, Skills, and Abilities - Knowledge of athletics, athletic programs, and physical fitness.
- Knowledge of applicable federal and state laws and regulations regarding school district athletic programs, safety and health, and other areas under responsibility.
- Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
- Ability to evaluate, develop and implement athletic programs, activities and events, and make effective recommendations related to those areas.
- Effective verbal and written communication skills.
- Ability to organize multiple tasks and conflicting time constraints.
- Ability to engage in self-evaluation with regard to leadership, performance and professional growth.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Performance Evaluation
Job performance is evaluated according to policy provisions and contractual agreements adopted by the Union Township School Corporation.
Qualifications Profile
Certification/License: - Indiana State Certification in related area or as required for position.
- Indiana State Motor Vehicle Operator's License or ability to provide own transportation.
Education - Bachelors and Master's Degree from an accredited college or university in related field.
Experience - Successful experience managing or directing the athletic programs or a school district preferred.
- Successful Supervisory experience preferred.
Union Township School Corporation is an equal opportunity employer. This job description identifies general responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing factors, funding variables, modified operating procedures, and other unforeseen events.